BASIC ORGANIZATIONAL PLANS

BASIC ORGANIZATIONAL PLANS
Direct (Deductive) Approach

When you think that your audience will be interested in what you have to say or willing to cooperate with you, you can use the direct or deductive plan to organize your message. It means your present request or the main idea in the beginning, which follows up necessary details and then you close your message with a cordial statement of action you want. We use this approach when the request requires no special tact or persuasion. Close to direct request is good-news plan that is used to grant requests, announce favourable or neutral information and exchange routine information within or between organizations. Look at the outline of direct organizational plans and good-news plan.

Basic Organizational Plans

Direct-Request Plan

1. State the request or main idea.

2. Give necessary desirable details for easy reading.

3. Close with a cordial request for specific action.

The direct approach is generally preferred when you are targeting specific companies and are not afraid to be direct in stating your goal of setting up an interview. It can be modified in "intensity" mainly by the use of alternate "action" statements. You can use either the trial close (you ask what their level of interest is) or the assumed close (you don't even ask for the interview, you just ask what day would be best). Following is a sample script:

1. Introduction - "Hello, Mr./Ms. _____, my name is _____. I'm currently finishing up my final year at _____ and will be getting my _____ degree in _____ in May (or August or December or whenever)."
2. Purpose - "The purpose of my call is to inquire about potential needs you may have within your department for _____."

      Note: this is an appropriate time to mention how you were put in touch with the person          in the first place; if you were referred, say so.

3. Summary - "My potential benefit to you as an employer is . . . "

     Note: state your top two or three potential benefits. These can include items from the    Summary section of your resume and any personal attributes you feel would benefit the employer. If you have done your research properly, you should be able to customize your benefits specifically for your target company and target contact.

4. Action - "I'm planning to be in your area the week of _____ and currently have Tuesday or Wednesday open on my calendar. I'd appreciate the opportunity to meet with you and further discuss how I might serve you and your company. Is either Tuesday or Wednesday open for you?"